How do the new gSignature features improve the appearance and accessibility of email signatures?
May 14, 2025
Profile photos always in the right place
In any organization where email signatures are part of the communication strategy, profile photos are important. Until now, however, they weren't always easily accessible—depending on the source, they could vary, fail to load, or not sync correctly.
With the latest update, we're changing that once and for all.
What's changed?
✅ Always available profile photos — regardless of whether the user added an avatar in Gmail, Google Workspace or directly in gSignature, their photo will be available for use in HTML email signatures.
✅ Consistent image across the entire organization — administrators can now select photos from Google Workspace as the so-called master avatar. This means that they will automatically overwrite other profile photos in signatures.
This ensures that the entire team presents a uniform image, which translates into professional communication with customers and internal brand consistency.
For more information on how to manage photos and user accounts, see our Google Workspace documentation.
Signature Generator now also available in Polish and Spanish
In an era of globalized teams and international customers, language availability of tools is crucial. In response to the needs of our users, we have released the email signature generator in two new languages: Polish and Spanish.
What does this mean in practice?
🌐 Ease of use — users can now conveniently use the generator in their native language. Simply select the appropriate language version from the language selector.
🌐 Consistency across international teams — teams in different countries can use the same tool, but in their preferred language.
🌐 Faster signature implementation — no language barrier means that employees are more likely to accept the new tool and implement the agreed email signature templates more quickly.
Reminder: our email signature generator works independently — you don't need to be a gSignature customer to use it. It's a great tool for creating your own HTML email signature that is consistent with your visual identity.
Why are profile pictures in signatures important?
Some may ask: does it really matter? The answer is yes! A profile picture in an e-mail signature:
- increases the trust of the message recipients,
- helps the recipient remember the sender,
- builds a relationship, especially in B2B contacts,
- reflects the culture and style of the organization.
When you combine these elements with a well-designed HTML email signature, you get a powerful communication tool that works every time your employees send a message.
You can find out more about the importance of signatures in our article: Email signature – what is it and why is it worth having?
Multilingualism = greater accessibility
The introduction of Polish and Spanish to the email signature generator is just the beginning. We are planning further expansions so that every user, regardless of country and language, can easily create a professional email signature for themselves or their team.
Users can already:
- create signatures consistent with their company's branding,
- choose from ready-made templates or create their own,
- use a graphic editor without any knowledge of HTML,
- save their signature in the cloud or download it as code to paste.
If you're looking for inspiration on how to build an aesthetic and functional signature, check out our template library, where you'll find ready-made designs to use.
Visual consistency is not a detail – it's an advantage
At first glance, an email signature may seem insignificant. But in reality, it is one of the most frequently viewed parts of corporate communication. Every email ends with a signature, so it's worth making sure that it looks good, is consistent with the brand, and is tailored to the recipient's language.
Thanks to the latest improvements:
- profile photos are always up to date and consistent,
- users of different languages have access to the same tool,
- administrators gain more control over the final appearance of the signature.
Summary of changes
🖼️ Profile photos available and synchronized with Google Workspace
🌍 New language versions of the generator: Polish and Spanish
💬 Consistent image across international teams
🎯 Greater availability and easier implementation of email signatures
Implementing a uniform signature system with professional photos and localized tools is a simple step that makes a big difference in how your brand is perceived. It's not just about aesthetics – it's about functionality, organization, and communication at the highest level.
Want to learn more about how to implement email signatures in your company step by step? We will soon publish a guide with detailed instructions. Let us know if you want to be the first to receive it!