Intuitive interface for organizing employee data
In 4 ways, gSignature supports organizing employee data. You can use only one of them or create your own workflow based on selected or all ways. Whichever way you use the gSignature application will make sure that updated data immediately appears in employee signatures.
Via Google Workspace, Outlook, Microsoft 365 or Exchange Online
Data is automatically synchronized with Google Workspace when it is added by the administrator.
By importing from a file
Importing from a CSV file is the fastest way to update employee data after synchronizing with Google Workspace. Administrators can download the report with missing data, update the CSV file and update all records and signatures with one click.
.avif)
By an employee
Employees can edit their cards in gSignature, managing their signature, data and profile photo, including the option to remove the background.
By admin
The administrator can directly edit employee records in gSignature, updating data record by record or selected entries. The data is managed in a special file dedicated to employees.
Automatic synchronization with Google Workspace, Microsoft 365, Outlook & Exchange Online
Automatic synchronization across Google Workspace, Microsoft 365, Outlook, and Exchange Online goes far beyond simple data exchange. It is a fully automated process for managing company-wide email signatures based on events triggered inside your directory and mail ecosystem. When your user data changes, signatures update instantly without any manual work or individual configuration.
Each time a new employee is added to Google Workspace or Microsoft 365, they automatically receive a default signature. No manual assignment or installation is required.
If an employee's data changes (for example name, job title, department, phone number), the updated information will instantly appear in their email signature across supported platforms including Gmail, Outlook for desktop and web, and Exchange Online mailboxes.
When an employee account is removed from Google Workspace or Microsoft 365, the signature is also automatically deactivated in gSignature and excluded from the subscription.
gSignature as a marketing tool
Marketing in email signatures with gSignature is a new approach to a well-known and mandatory element of any company for years. A company e-mail signature can be a tool to support marketing goals.
Are you responsible for a corporate image campaign or promoting specific products or services? The e-mail signature can present campaign elements according to company requirements.
Award or recognition recently received by the company next to the company logo in the e-mail signature? Promote online conference registration in a banner in the e-mail signature? It's very simple! From one place in gSignature, you can change all of your employees' entire signature creation, or selected elements of it, with a single click, so as to expose them to potential audiences.
With attractive and eye-catching content, the tool is able to help drive additional traffic from clicks, which can additionally be measured and verified using Google Analytics.
Data security our top priority
The application works on the basis of the highest standards of data processing security, maintained by our team and the Google team responsible for the Google Cloud platform and Google Workspace.
Customer data remains within Google Workspace and Google Cloud, and only authorized administrators who have the authority to administer the company's Google Workspace account have access to it.
Our customers can separately enter into a contract with us for entrustment of data processing to implement access to gSignature. The entity which is a party to the data processing entrustment agreement is the company MOK YOK GROUP SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ ul. św. Mikołaja 8-11 50-125, Wrocław, Poland with Tax Number: PL8971797577 and registered under Company Registration Number: 0000503224.
