Improvements to employee data synchronization in gSignature

Improved data synchronization with Google Workspace

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We have fixed an issue related to the synchronization of organizational data with Google Workspace. In some organizations, due to changes in the data structure on Google's side, information such as employee position or department was not updated correctly in gSignature.

The system has been updated to:

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• correctly identify the main organizational record in Google Workspace,
• use it as the primary data source,
• ensure consistent and up-to-date information about positions and department affiliations across the organization.

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As a result, email signatures, professional email signatures, and any HTML e-mail signature templates using dynamic variables always reflect the current company structure without the need for manual corrections.

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Individual employee synchronization – greater control for administrators

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The second important new feature is the ability to manually force data synchronization for a single employee. Administrators can now synchronize a selected person without running a full synchronization of the entire organization.

The new feature is available directly from the employee editing level and supports data from the following sources:

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• Google Workspace,
• Microsoft 365 / Exchange Online,
• Calamari.

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This allows for quick refreshes of information in situations such as:

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• a change in position or department for a single employee,
• data correction on the HR side,
• the need for an immediate update of the signature in a work email without waiting for global synchronization.

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What do these changes mean in practice?

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Thanks to this update:

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• the data used in the email signature generator is more accurate and predictable,
• administrators gain greater flexibility in managing employee data,
• HR and IT teams save time by avoiding full synchronizations for minor changes,
• the automatic e-mail signature always remains consistent with the current state of the organization.

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These improvements will be particularly appreciated by companies using a centralized program for creating e-mail signatures, where data accuracy is critical to image, compliance, and daily communication.

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