Signature implementation procedure

1. Requirements analysis and template design:

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• Division of templates: Determination of different variants of templates according to needs (e.g. different positions, types of documents).
  
• Data source configuration: Decide whether data will be updated from Google Workspace or directly in the gSignature application. Configure advanced settings.
  

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2. Prepare employee data:

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• Data cleaning: Removing duplicates, errors and inconsistencies.
  
• Data completion: Adding missing information (e.g., photos, aliases, group memberships).
  
• Employee division: Separating employees into groups according to their possession of photos (for non-standard templates).
• Aliases: Define aliases for individual employees or groups.
  
• Groups: Define the composition of groups and assign signature variants to them.

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Defining exceptions:

• Master addresses: Define addresses to be excluded from the automatic process.
  

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3. Communication to employees with or without access to the application:

• Information about changes: Notify employees of the changes made and how to use the new version of the application.

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• Instruction: Prepare instructional materials for users without access to the application.

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 4. Testing and implementation:

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• Data validation: Thorough validation of employee data before installing signatures.
  

Installation of signatures: Adding signatures for domains, subdomains, aliases, entities and groups.