Editing the signature

Each e-mail signature has been given a name so that they can be filtered later in the “Employees” tab. Administrators now have even more control over signatures thanks to the new function for remotely deleting e-mail signatures.

Important: Although the new delete signature function gives administrators a lot of freedom, we recommend using it with caution. If you are unsure which signatures to delete, we recommend contacting our support team. Our experts will be happy to help you configure email signatures in your organization correctly.

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We paste the selected e-mail signature into the editor or import a design from the free template library.

When we paste our own pattern, we can do it immediately in graphic form or in HTML by switching the editor beforehand with the </> button in the right part of the toolbar, to HTML editing mode. We recommend creating email signatures based on HTML tables.

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Why?

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• Consistency across multiple email clients: HTML tables ensure consistent signature display across email platforms, including Gmail, Outlook, Apple Mail and others.

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• Ease of editing: Editing HTML tables is simple and intuitive, even for those without coding experience.
• ‍Customization: HTML tables offer more flexibility in terms of signature layout and formatting, allowing you to create a unique and professional look

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Import and edit templates quickly

Want to save time creating a signature from scratch? Use our new import and edit template features. You can:

• Import a template from various sources: Copy your current signature from Gmail or another email client and paste it directly into the editor.
  
• Use ready-made templates: Browse through our gallery of professionally designed templates and choose the one that best suits your needs.
  
• Import from gSignature generator: If you have already created a template in the generator, you can transfer it to gSignature with just one click.

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AI Email Signature Builder powered by Gmini – a no-code editor with live HTML preview

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The gSignature email signature editor now features a groundbreaking AI-powered feature. Thanks to integration with Google's Gmini model, users now have access to an intelligent, contextual signature editor that works entirely from within the browser – no HTML or CSS knowledge required.

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This is another step towards a no-code environment where even people without technical experience can easily create and modify professional email signatures.

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What can AI Email Signature Builder do?

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✔ Create signatures from scratch

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Just type in a prompt, e.g., “create a signature for the sales department with a CTA and a link to LinkedIn,” and the AI will generate a complete layout – with text, colors, icons, and structure.

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✔ Editing ready-made templates

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You no longer have to search through HTML code. You can remove icons, add sections, change text or links using simple text commands.

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✔ Adding dynamic variables

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With a single command, you can transform a static signature into a dynamic one – e.g., “add variables for name, position, and phone number.” The editor will automatically replace the content with tags such as ${userName}, ${jobTitle}, ${phoneNumber}, and adjust the entire structure.

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Modern HTML editor with live preview

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After generating or importing a template, you still have full control. You can modify it freely in an intuitive HTML editor with instant live preview of changes. This combination of AI and visual editing allows you to tailor the signature even more precisely to the needs of your organization.

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Important: 10,000 characters is the maximum number of characters of html code you can send through the Gmail API. E-mail signatures with more characters - are not transmitted and can not be installed. 

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While editing, we also have the option to include add-ons by selecting them from the list: Link, Banner, Additional Banner and Legal Disclaimer - these elements are separately manageable in the "Extensions " tab https://app.gsignature.com/addons 

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At the bottom, while editing the template, you can see 3 columns with dynamic variables. To save the changes and apply them immediately to all users, simply click on the new “Install all” button. This function will automatically update the signatures of all employees, ensuring consistency and saving time. If you want to save the changes for yourself or a selected group of users only, use the “Save” button.

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