Changing the profile picture

Independent uploading and editing of profile photos with a pulsating frame and darkening effect

The gSignature app allows employees to upload their own profile photos. In the “My Account” tab, users can crop and remove the background from a photo or change the background of their profile photo. The system offers predefined background color options (transparent, black, white, or original) and allows you to enter a custom HEX code for a fully personalized background. Administrators also have access to these features on the “Employee Card.”

The photo change is confirmed with the ‘Save new avatar’ button. Once approved, the current version of the signature will be automatically reloaded and updated in Gmail.

In addition, a new feature enriches the profile photo with an animated frame with a pulsing effect and optional dimming. This subtle animation attracts attention and adds a modern look to the signature.

If the user does not have a profile photo, the ${userThumbnail} variable will intelligently not display an avatar or photo symbol (e.g., in Outlook). The gSignature system automatically adjusts the signature layout in such situations, ensuring an aesthetic appearance without displaying empty space. The profile photo will simply not be displayed, and the other elements of the signature will automatically shift.

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If we want to approve all changes in the e-mail signature, for example, after editing the data, we press the button "Save and install." 

From the "My Account" tab - employees can add their own links with a title and URL. The title can be formatted in HTML. To present it, the administrator should put ${userLinks} in the template.

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Custom avatars

After uploading a custom avatar, the “Use custom avatar” switch will remain active and a new status indicator will inform you that this avatar is being used in the email signature instead of the Google Workspace photo.

Why is this important? This indicator means you will always have full control over which photo appears in your signatures. You will avoid a situation where a photo from Google Workspace appears instead of the avatar you have chosen.

When synchronizing data with Google Workspace, you now have more control over how user profile photos are managed in the system. There is an option called “Overwrite with Google sync” that controls the behavior of avatars:

1. If you want the profile photo from Google to replace the custom avatar: You must enable the “Overwrite with Google sync” setting. Then, during synchronization, the user's photo from Google Workspace will overwrite the avatar set in our system.
2. If you want to keep the custom avatar and prevent it from being overwritten: Make sure that the “Overwrite with Google sync data” setting is disabled. With this option, the user's custom avatar will be preserved.
   

Importantly, even if you choose not to overwrite the profile photo (option 2), synchronization with Google Workspace may still independently update other user data, such as their email address, first and last name, and phone number.

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