Adding dynamic variables

By adding dynamic variables to the template, we personalize the e-mail signature for each employee. With them, we have a guarantee that each employee will receive a signature with their own data. 

Dynamic variables, allow you to personalize each template. We put them in HTML mode (editor mode change button </>) to maintain proper formatting. 

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You can use the search engine (ctrl+F), in order to find the selected piece of text in the code to change to a variable.

By clicking on a variable in the list, you automatically copy it to the clipboard to then easily paste it into your HTML code.

The ${userLinks} variable in the email signature template

The ${userLinks} variable allows administrators to add a field to the email signature template where each employee can independently enter their own link along with a description. The variable can be found in the list of variables under the template editor in the second column from the left.

With this feature in My Account, employees can personalize their footer by adding links to their projects, social media profiles or other resources relevant to them. The text describing the link can be formatted in HTML, allowing you to add bold, underline or color.

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The variables are grouped into 4 columns relating to the company, employees and their contact information and the last column on the right is related to recently enabled variables or a custom set of your own variables added in the Settings - Employee Data tab(https://app.gsignature.com/settings/employees)
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When the administrator sets the default values, they will be immediately visible in the user template. Users can edit or delete the default values themselves.

To save the changes we use the "Save" button, or if at least one person, already has a signature installed "Save and install", allows you to automatically make a change in the signature of employees who already have the edited signature installed.

Note: We can define the user's first and last name separately. Instead of using the full name as a single variable ${userName} - there are two additional variables to choose from: ${userGivenName}, ${userFamilyName} representing the employee's name as entered in Google Workspace. 

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Variables such as First and Last Name, email address - come from Google Workspace and it is not possible to edit them at the gSignature application level. You can also use the ${userManager} variable to display the manager's email address in the signature. The data on the manager's email comes from Google Workspace updated by default in the GW settings.

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