New userAbout Variable, Smarter Dynamic Variables, and More Control in the Chrome Extension

A new userAbout variable for richer employee profiles

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One of the most important additions in this update is the new userAbout variable, now available in both the My Account form and the Employee Edit window.

This new field allows employees to add a short biographical description that can later be used both in the digital business card and in email signatures. Because the field is available in the current user form as well as in the employee edit view, it can be filled in either by employees themselves or by administrators managing employee profiles.

This makes the feature flexible from day one. In some organizations, employees may want to write their own short introduction or professional summary. In others, administrators may prefer to manage that information centrally. The system supports both approaches.

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Better presentation across digital cards and email signatures

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The new userAbout field supports proper validation and multiline input, which makes it much easier to create more natural and readable descriptions. Instead of forcing users into a short single line format, the field allows for a cleaner and more useful bio section.

Once the content is added, it becomes automatically available in email signature templates through the variable ${userAbout}. At the same time, it is also displayed in the public view of the digital business card.

This creates a more consistent way to present employees across different contact points. Organizations can now highlight a person’s role, specialization, or short professional bio in a unified format, whether someone sees that person in an email signature or through a public digital card.

For companies focused on branding, credibility, and better employee visibility, this is a meaningful improvement. It helps employee profiles feel more complete without adding unnecessary complexity to the setup.

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Smarter handling of dynamic variables

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The second major area of this update is the improved handling of dynamicVariables.

We expanded the system logic so that any change to dynamic variables at the domain level, whether a variable is added, removed, or modified, now automatically triggers email signature reinstallation and employee data updates for all users affected by that change.

This is an important step forward because it removes the need for manual refresh actions after changes in domain configuration. Once the dynamic variable setup is changed, the system responds automatically.

In practice, this makes the platform more predictable and easier to manage, especially in organizations where signature templates depend on structured data from multiple sources.

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Fewer unnecessary updates and better sync logic

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We also improved the synchronization logic so that data coming from external sources is written into employee records only when dynamic variables are actually defined for the given domain.

This may sound like a technical detail, but it has a very practical effect. It reduces unnecessary updates in domains where dynamic variables are not configured and lowers the risk of overwriting employee data without a real reason.

As a result, the system behaves in a more controlled and predictable way. Instead of updating records broadly and unnecessarily, it now acts only where the configuration actually requires it.

That improvement matters for administrators who want cleaner data processing and fewer unexpected changes in employee records.

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Variable filtering during synchronization

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Another important part of this update is variable filtering during sync.

The system now saves only those values that are allowed according to the signature variable configuration defined at the domain level. This mechanism works during synchronization with Google Workspace, Microsoft 365, and Calamari.

That means employee profiles now receive only the data that matches the current organizational setup and can actually be used in email signatures or other system views.

This improves overall data quality and makes sure the platform stays aligned with the configuration chosen by the organization. Instead of importing everything blindly, gSignature now applies a more selective approach that better reflects real usage.

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More control in the Chrome extension

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The third part of the update focuses on the Chrome extension.

We added a new Settings tab inside the extension popup, giving users more control over how the extension works in practice. This new view lets users disable the Messages tab and configure how the email signature is inserted into a message.

These are small interface changes on the surface, but they bring very clear improvements to day to day usability.

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Optional control over the Messages feature

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Users can now enable or disable the Messages feature with a simple checkbox.

This gives more flexibility to people who do not use that functionality or simply want a cleaner and more focused extension experience. Instead of forcing one workflow on everyone, the extension now adapts better to different preferences and styles of work.

That kind of control may seem minor, but it makes the tool feel more personal and easier to use over time.

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Insert signature exactly where the cursor is

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Another useful addition is the option to insert the email signature exactly at the current cursor position, instead of using the default insertion location.

This is especially helpful for users who work with different message layouts and want more control over where the signature appears inside the editor. In some workflows, the default placement is sufficient. In others, precise placement matters more, especially when composing emails in varied formats.

With this new option, the extension becomes more flexible and better suited to real world email writing habits.

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Instant settings with no restart required

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All new Chrome extension settings are stored in Chrome local storage and applied immediately after the change is made.

That means users do not need to restart the extension or reload configuration to make the new preferences work. The changes take effect instantly, which improves the overall experience and removes unnecessary friction.

This is one of those improvements that may look small in release notes but feels very valuable in everyday use. It makes the extension more responsive to the user and more aligned with how modern browser tools should behave.

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A more consistent and practical gSignature experience

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This update improves gSignature on several levels at once.

On one side, it gives users a new way to present themselves through the userAbout field, making employee profiles more complete and useful across digital cards and email signatures.

On another, it brings more order and automation to the way dynamic variables are handled, reducing manual work and making synchronization more reliable.

At the same time, it makes the Chrome extension more practical and flexible through better settings and more direct control over signature insertion.

The result is a more coherent platform where employee data is easier to manage, signatures stay current more reliably, and everyday tools are more comfortable to use.

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The new userAbout variable, smarter dynamic variable handling, and the expanded Chrome extension settings all push gSignature in the same direction. Toward a system that is more adaptive, more automated, and more user friendly.

Organizations gain better control over profile data and signature consistency. Employees gain a new way to present their expertise and role. Chrome extension users gain settings that make daily work smoother and more predictable.

It is another step toward a platform that does not just manage email signatures, but improves the full experience around employee identity, synchronized data, and daily communication tools.

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