Improved system stability, Gemini AI updates, and automatic refresh of signatures with absences

Automatic refresh of signatures with absence information

One of the key improvements is the full automation of updating absence messages in email signatures.

From now on, all changes to absence text settings, both those from Google Calendar and from HR integrations (e.g., Calamari), are automatically refreshed in email signatures, without the need for manual reinstallation.

In practice, this means that when an administrator or HR changes the content of a message, for example:

• “On vacation” → “Out of the office until August 15”
• updates the replacement information, e.g., “Contact: anna.nowak@firma.pl”

then all email signatures in the organization update themselves.

There is no need to reinstall e-mail signatures, no need to interfere with user settings, and no risk that part of the team will send outdated information.

This makes the e-mail signature a reliable and always up-to-date source of information about employee availability.

This is particularly important in organizations that:

• use work scheduling systems,
• operate in a hybrid model,
• serve international customers, where clear communication of availability is crucial.

Backend improvements – greater stability and security

Another important element of this update is the modernization of the gSignature backend. These changes are not visible at first glance, but they have a huge impact on the reliability of the entire platform.

The new version of the backend means:

• greater application stability,
• better traffic and system load management,
• a higher level of data security.

In practice, this translates into faster data synchronization, smoother operation of the administration panel, and a lower risk of errors when working with large structures, such as:

• multiple domains and subdomains,
• large employee databases,
• advanced assignment rules, and dynamic variables.

For administrators, this means fewer “silent background problems,” and for end users, more predictable performance of the email signature generator in their daily work.

Improved Gemini AI – even better signature generation

The update also included the Gemini AI engine, which is responsible for the intelligent generation of email signature templates.

The new version of Gemini AI provides:

• faster prompt processing,
• more accurate recognition of context, such as industry, role, or communication language,
• better matching of visual elements, content, and CTAs.

This makes creating a professional e-mail signature using AI even easier. With a single command, an administrator or marketer can generate an HTML e-mail signature template that:

• is consistent with branding,
• fits the user's role,
• is suitable for immediate implementation across the organization.

This is especially useful for teams that:

• frequently rotate campaigns in e-mail signatures,
• support multiple languages,
• want to quickly test different communication variants without manually editing HTML.

What does this update really give teams?

This version of gSignature focuses on three values that users identify as key to email signature management:

Automation

Changes in HR systems and calendars automatically update signatures. No manual actions, no risk of inconsistency.

Stability

An improved backend means smoother operation, even at large scale and with complex organizational structures.

Intelligence

The new Gemini AI generates e-mail signatures faster and more accurately, which really supports communication and branding.

All these elements reinforce the main idea behind gSignature: centralized, secure, and fully automated management of e-mail signatures, which are no longer just the end of a message, but an active element of company communication.

Finally, it is worth asking yourself one question:

do email signatures in your organization keep pace with changes in team availability and communication, or do they still require manual control and “firefighting”?

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