How to simplify email signature management with gSignature's new features.
November 4, 2024
In the latest gSignature update, we've introduced three important features that significantly improve control over the personalization and deployment of signatures. Below, we will discuss in detail how units with assigned employees, bulk download of signatures in .htm format and the addition of a second banner line affect the use of our tool.
1. What are the benefits of the Assigned Employees with Units feature?
Units with members is a feature that allows administrators to group employees into specific structures, such as departments, teams or projects. With this feature, you can now view the list of members assigned to a unit, which is similar to managing groups.
What does this mean for your company?
- Easy assignment of appropriate signatures: With the new feature, you can assign a specific html email signature for a unit and automatically customize it for its members.
- Managing affiliation information: You can now indicate employees' unit affiliation in e-mail signatures, further organizing internal and external communications.
- Faster overview: Assigning employees to units allows you to instantly view who is assigned to which unit and what signatures are currently being used.
This feature is particularly useful for companies that place a high value on consistency and personalization of communications, as it allows you to quickly make changes to the signatures of all members of a specific unit.
2. Downloading signatures in .htm format for the entire company
Another new feature is the ability to download all signatures for employees in .htm format in one compressed package. With this feature, you can instantly download all email signatures as .htm files, which is ideal for implementing them in programs such as Outlook.
How does downloading signatures for all employees work?
After setting up email signatures, you can go to the export option, where you will find the ability to download all signatures in .htm format as a ZIP package. This feature allows you to download email signatures in bulk and install them for all employees in one move, for example, from the Windows Administration Console.
Benefits to your business:
- Time savings: Instead of downloading email signatures for each employee separately, you now have the ability to quickly download the entire signature structure.
- Better organization: The .htm files are compatible with Outlook, making it easy to install and deploy personalized signatures throughout your company.
- Preservation of formatting: The email signature html format ensures that all graphics, formatting and signature consistency will be displayed correctly.
3. Adding a second banner - even more opportunities to promote your business
The third new feature is the ability to add a second banner to the signature template. This feature allows for greater promotion of the messages contained in the e-mail signatures.
Using a second banner in the e-mail signature
Adding an additional banner line opens up new possibilities for businesses: you can include more information, such as seasonal offers, event announcements, links to company content or important announcements in a single signature. The second line can be easily customized to suit your business needs, changing it at any time without affecting the rest of your e-mail signatures.
What are the benefits of a second banner?
- More space for messages: The second banner allows you to expand the information that is displayed in the e-mail signatures without having to change the structure of the main signature.
- Flexibility and dynamic communication: The ability to add a second line allows you to quickly modify the content of the signature, making it adaptable to your company's current needs.
- Professional presentation: The e-mail signature is one of the most visible elements of company communication, and adding another banner allows you to emphasize your brand image and professionalism.
The new features in gSignature are designed to make managing e-mail signatures even easier and more flexible. With them, you can now create personalized signatures for units with members, download all e-mail signatures in .htm format and add a second line of banner to the footer. All these features improve the efficiency and professionalism of your business communications.
If you want to learn more about the possibilities that gSignature offers, we encourage you to check out our documentation, where you will find detailed information on how to configure and manage email signatures.
Check out these features and enhance your business communications today! Contact us!