How do you automate the management of email signatures in your organization?
January 15, 2025
What are groups in gSignature?
Groups in gSignature are virtual teams that can be assigned specific email signatures. Thus, you can easily manage signatures for different departments, projects or locations.
How does the automatic assignment of signatures work?
When a new user is added to a group, the signature defined for that group is automatically assigned to that user. Similarly, if there are changes to a group's signature, they will automatically be applied to all members of that group.
Application scenarios:
- New employee: When a new employee is added to a group, he/she will automatically receive the corresponding email signature.
- Department change: If an employee changes department, their signature will be automatically updated.
- New campaign: You can create a special group for employees involved in a new campaign and assign them a dedicated signature.
What are the benefits of automatically assigning signatures?
- Time savings: Eliminates the need to manually configure signatures for each employee.
- Consistency: Ensures that all members of the group have the same signature, enhancing the company's image.
- Ease of management: By centrally managing signatures, you can easily make changes for the entire group.
Important Notes:
- Group signature priority: If a user has both a group signature and an individual signature assigned, the group signature will have priority.
- Update delay: In some cases, there may be a short delay in updating the signature.
The automatic signature assignment feature in gSignature is a powerful tool that allows you to effectively manage email signatures in large organizations. It can save you time, ensure consistency and increase the efficiency of your work.