Easier signature editing and simpler onboarding – new features that significantly reduce implementation time

What is the improved editing process?

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In the editor, you will now see a live preview with real user data. This means that every element—name, position, phone number, links, logo—is immediately displayed as it appears in the employee's mailbox. There is no need to reload the page, export, or copy code. What you gain:

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• Greater control over formatting and aesthetics (spacing, alignment, sizes, content hierarchy).
  

• Confidence that the HTML email signature can accommodate longer names, foreign characters, or complex job titles.
  

• Faster iterations – you can also generate a new template in the same place and see it immediately with real data.

Streamlined onboarding – the first template is ready right away

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After logging in for the first time, a new user (customer or trial user) receives an automatically loaded starter template. In practice, this means:

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• An already assigned first employee with real data.
  

• Synchronized colors and logo based on the domain's visual identity.
  

• Editing options in both the rich editor and the template generator.
  
  

To start using the signature, simply choose one of two paths: Chrome extension or one-click installation with Google Workspace integration. Both methods are supported and allow you to implement signatures without end-user involvement.

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Why is live preview important in larger teams?

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When you implement communication for multiple roles and departments, the most time-consuming part is making corrections: misaligned icons, lines wrapping in unexpected places, overly long job titles. Live preview eliminates this guessing stage:

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• You check the email signature in realistic conditions – on the data of the person who will actually use it.
  

• You see how CTAs, banners, links to policies/GDPR, and social media behave.
  

• You avoid mistakes that only come out “in the wash” when the signature hits the inboxes.
  

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“What is an email signature” in 2025?

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Today, “what is an email signature” is not just a business card with data. It is a microformat that combines branding, contact details, compliance elements (GDPR/disclaimers), marketing activities (CTA, banner, campaigns), and conveniences for the recipient (quick links, icons). Thanks to live preview and a starter template, it's easier to design an email signature that really supports communication and conversion – without the need for HTML knowledge.

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When to use the “generator” and when to use the visual editor?

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• Email signature generator – the fastest way to view ready-made layouts (horizontal/vertical, with/without icons, with highlighted CTA) and get started in minutes.
  

• Rich editor – best when you want to refine margins, section order, alignment, or add a custom compliance message.

Both modes use the same set of saved settings, so you don't risk messing up the configuration between views.

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5 steps to launch signatures (no coding knowledge required)

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• Log in to gSignature and open the editor – you will see a live preview with real data.
  

• Select a layout in the generator or refine the details in the visual editor.
  

• Add key elements: CTA, links to social media profiles, campaign banner (if applicable).
  

• Test the behavior of longer names/positions and check readability in dark/light mode.
  

• Install signatures via the Chrome extension or Google Workspace integration – users don't have to do anything.
  

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Most common uses in an organization

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• Onboarding new people – the starter template reduces translation and configuration time to a minimum.
  

• Time-limited campaigns – quick replacement of banners or CTAs visible to everyone after a single publication.
  

• Different departments, different needs – variants for sales, support, and HR while maintaining brand consistency.
  

• Consistency audit – live preview makes it easy to evaluate content hierarchy and readability before implementation.

Where to find support and inspiration?

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• You can find examples of professional layouts in the template library.
  

• Step-by-step instructions are described in the documentation.
  

• If you need quick contextual tips, check out the help section.What's next for your organization?Turn on live preview, use the starter template, and see how quickly you can build a consistent, readable, and aesthetic email signature for your entire company. This solution does not require any coding knowledge, yet allows you to create a full-fledged HTML email signature that combines branding, compliance, and effective CTAs. If you want to go a step further, start by reviewing the ready-made designs in the generator and assign different variants to roles or departments – you'll save time and communication will become truly predictable.

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What's next for your organization?

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Turn on live preview, use the starter template, and see how quickly you can build a consistent, clear, and attractive email signature for your entire company. This solution requires no coding knowledge, yet allows you to create a full-fledged HTML email signature that combines branding, compliance, and effective CTAs. If you want to go a step further, start by reviewing the ready-made designs in the generator and assign different variants to roles or departments – you'll save time and communication will become truly predictable.

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