Automatically assign email signatures in a group: Transform your company's communication management!
January 23, 2025
Are you thinking about keeping the email signatures of all your employees up-to-date, consistent and in line with your company standards? With gSignature's new feature to automatically assign signatures to groups, this can become a reality!
Why automate email signature management?
- Time savings: Say goodbye to the tedious manual configuration of signatures for each employee.
- Consistent company image: Ensure a consistent look for all emails sent by your employees.
- Ease of management: Make changes to group signatures with a single click.
- Flexibility: Customize signatures for different teams, projects and marketing campaigns.
How does automatic signature assignment work?
- Create groups: Define organizational structures in your company, e.g. departments, projects, locations.
- Assign signatures: Create a unique signature for each group with relevant information, e.g. logo, contact information, slogan.
- Add users: The system will automatically assign the appropriate signature to each new user added to the group.
Example: you have three departments: sales, marketing and IT. You create a unique signature for each department with the appropriate contact information. When a new employee joins the sales department, their signature will be automatically configured according to the template for that department.
Benefits of automation:
- Improved efficiency: Reducing the time spent managing signatures allows employees to focus on more important tasks.
- Increased professionalism: Consistent and up-to-date email signatures build trust with recipients.
- Easier adaptation to change: Quickly making changes to group signatures makes it easy to adapt to new business challenges.
How do I get started using this feature?
To learn more about this feature and start using it, visit our technical documentation. There you will find detailed step-by-step instructions.
Automatic assignment of email signatures is an innovative solution that allows you to significantly improve communication management in your organization. With gSignature, you can ensure a consistent corporate image and save time and effort.